Chapter 6

Question 1

Planning process involves answering the following questions in the Project Master Plan

Answer 1

1. What?
   - scope statement, charter or statement of work
2. What?
   - detailed requirements
3. How?
   - detailed work definition
4. Who?
   - responsibility for work tasks
5. When?
   - detailed schedules with milestones
6. How much?
   - project budgets and cost accounts
7. What if?
   - risk plan
8. How well, what, how?
   - performance tracking and control
9. other elements of plan(as needed)
   - work review and testing
   - quality control
   - documentation implementation
   - communication/meetings
   - procurement
   - contracting and contract admin

Question 2

A project can begin…

Answer 2

once it has been approved and the contract is signed

Question 3

Project Execution Plan

Answer 3

lays out details of what will happen in the project

Question 4

content of Execution Plan

Answer 4

1. scope, charter or statement of work
2. management and organisation section
   - management and organisation
   - manpower
   - training and development
3. technical section
   - high-level user and system requirements
   - work breakdown structure
   - responsibility assignments
   - project schedules
   - budget
   - quality plan
   - risk plan
   - health, safety, and environment (HSE) plan
   - communication plan
   - human resource plan
   - work review plan
   - testing plan
   - change control plan
   - documentation plan
   - procurement plan
   - implementation plan

Question 5

scope definition

Answer 5

describes “breadth of project”
involves specifying the span of the project’s outputs, results or deliverables
areas to be covered by project, and not to be covered

Question 6

purpose of the scope

Answer 6

provides a broad description of master plan/project to stakeholders
directed at the core project team, project organisation and primary stakeholders

Question 7

the scope includes

Answer 7

• objectives of project from perspective of contractor
• requirements
• deliverables
• milestones
• limits and exclusions

Question 8

what is a Statement of Work?

Answer 8

• description of the project, includes a scope statement
• it is associated with contracted projects
• appears in RFP, proposal and masterplan

Question 9

what is included in the Statement of Work?

Answer 9

for contracted project work:
contractor and customer agree on
- definition of work required
- definition of work proposed
- basis for cost, schedules, and related matters

Question 10

Name the 2 Statement of Works

Answer 10

1. SOW in master plan

2. SOW in contract (CSOW)

Question 11

Suggestions for Statement of work

Answer 11

• ensure SOW and WBS correspond
• requirements for every end-item, task and report must be clear enough so that it is possible to sign-off acceptance of results
• specify where judgement calls should be make and who should make them
• categorise specifications applicable to entire project separate from those applicable to only parts of the project

Question 12

Charter

Answer 12

the scope document internal projects

Question 13

what does the Charter include?

Answer 13

includes everything in the scope statement, plus

• risk limits
• customer needs
• spending limits
• key players on project team

Question 14

who issues the Charter?

Answer 14

the senior management to legitimise the project

Question 15

what is the purpose of the Charter?

Answer 15

gives Project Manager authority to initiate work and apply resources to project

Question 16

Work definition

Answer 16

translates the project objectives and deliverables into specific and well defined work activities
- subdivide the project into small, well-defined work packages

Question 17

Work breakdown structure

Answer 17

• divide project into “well defined” tasks
  1. project
  2. subproject
  3. work package
  4. activity

Question 18

Well-defined tasks are the basis for

Answer 18

• Project schedule
• Budget
• Resource requirements
• Responsibility assignments
• Risk management

Question 19

Define a Work package

Answer 19

A well defined activity

Question 20

a Work Package contains

Answer 20

1. comprehensive SOW
2. resource requirements
3. time estimates/deadlines
4. cost estimates
5. responsibility
6. immediate predecessors, preconditions, inputs
7. deliverables, outcomes
8. quality assurance
9. risk assessment

Question 21

Approach to creating a WBS: End-item Sub-systems Approach

Answer 21

start with the end-item system
subdivide it first into subsystems
then subdivide it into components
then subdivide it into parts

Question 22

Approach to creating a WBS: Process-Steps Approach

Answer 22

start by defining phases or stages in project
then subdivide each into detailed tasks
end with the defined deliverables for each

Question 23

Name the two WBS formats

Answer 23

1. tree structure

2. indented structure

Question 24

Every task or work package has a unique identifier.

name identifiers

Answer 24

• Schedules
• Budgets
• Responsibility matrix
• Change requests

Question 25

what type of approach is integrated project plan?

Answer 25

a systems approach to management

Question 26

responsibility matrix

Answer 26

documents who is responsible for every work package (for all areas of the project, an well as details of that responsibility

Question 27

Kinds of responsibility

Answer 27

``` P: primary lead - one, only one P per task S: secondary N: notification required A: approval required ```

Question 28

purpose of responsibility matrix

Answer 28

prevents conflict every task is accounted for each responsibility represents mutual agreement

Question 29

RACI (kind of responsibility)

Answer 29

R: responsible A: accountable C: consult I: inform

Question 30

Where is information needed for Scheduling found?

Answer 30

in the Work Breakdown Structure

Question 31

What do you need from the WBS for Scheduling?

Answer 31

1. lists of tasks (work packages) 2. for each task: - duration - resource requirements - inputs, preconditions, prior completed tasks

Question 32

2 kinds of events in a project

Answer 32

1. interface - denotes the completion of one task and simultaneous start of one or more subsequent tasks 2. milestone - represents a major project occurrence - signifies progress

Question 33

kinds of schedules

Answer 33

1. project schedule - to plan and review entire project 2. task/activity schedule - shows tasks/activities necessary to complete a work package

Question 34

advantages and disadvantages of using Gantt Charts

Answer 34

Pro: easy to construct and understand Con: does not necessarily indicate the relationship among tasks

Question 35

Line of Balance

Answer 35

- a method for planning and controlling repetitive activities that form part of unique projects - it enables tracking progress of units and identifying situations where progress is behind or ahead of schedule

Question 36

When is 'Line of Balance' used?

Answer 36

Used in projects that require a | number of identical units, where each unit involves a number of step

Question 37

Advantages of 'Line of Balance'?

Answer 37

- rates of progress are shown - for repetitive work, problem areas are easily spotted - helpful in allocation of resources to eliminate bottlenecks - helpful in determining minimum buffer sizes - simplicity of illustrating work schedule - easily understood by field staff and management

Question 38

Disadvantages of 'Line of Balance'?

Answer 38

only really applicable to repetitive work