Data Management

Question 1

What is the Key Legislation in place for Data Management ?

Answer 1

• General Date Protection Regulation 2016
• Data Protection Act 2018

Question 2

What is GDPR and explain it?

Answer 2

• General Data Protection Regulation
• It came into force in 2018
• Represents the largest change in Data protection law across the EU
• 8 individual rights

Question 3

What is the Data Protection Act 2018?

Answer 3

• This implements GDPR through data principles

Question 4

What do the key requirements of GDPR include?

Answer 4

• Access for individuals to have personal data removed.
• Firms need a Data Protection officer
• Strict rules and fines being in place

Question 5

What are the principles of the Data Protection Act 2018?

7 Principles

LPDASIA

Answer 5

1. Lawfulness, fairness and transparency
2. Purpose limitation
3. Data minimisation
4. Accuracy
5. Storage limitation
6. Integrity and confidentiality
7. Accountability

Question 6

How does your company keep data safe from corruption?

Answer 6

• Backups off site
• Password protection
• Use of anti virus software (mimecast)
• Firewall

Question 7

What are the 8 individual rights under GDPR?

IOCERDON

Answer 7

The right to be/to:

1. Informed (know data is held)
2. Of access (can see data)
3. Correction (can be changed)
4. Erasure
5. Restrict processing (remove data)
6. Data probability
7. Object
8. not be subject to automated decision making

Question 8

How can you keep data secure ?

Answer 8

• Firewall
• Secure file on internal database
• Back up offsite
• Password protection
• Data Room
• Anti virus software

Question 9

What is the Freedom of Information Act 2000?

Answer 9

• Gives the public the right to request information from public bodies.
• Info is to be provided within 20 working days.

Question 10

What’s a data room?

Answer 10

• Used for storing documents, file sharing, securing sensitive documents needed for a property transaction
• They are password accessed given to the relevant parties

-

Question 11

What is a deed?

Answer 11

A legal document made under seal. For land not registered with land Registry.

Question 12

What are fines for breaching of Data Protection?

Answer 12

• 4% of firms annual turnover
• Fines up to £17.5m
• Whichevdr is higher
• Enforced by Information Commissioners Office (ICO)

Question 13

How long should files be kept?

Answer 13

6 years