Module 4 - Program Management, Task Planning, Report Writing, Research & Referencing, Getting Help

Question 1

Program management

Answer 1

supervise and organise activities and ensure a project’s goals align with the company’s objectives.

coordinator for an organisation

• Key definitions that apply to programme management are:
• Job: A job is a clearly defined position in a company or organisation, and it typically comes with a clear job description.
• Role: This is typically a position within a defined job. This role might change during a project as needed.
• Responsibilities: Each role comes with pre-defined responsibilities.
• Skills and attributes: To fulfil a role within a job and shoulder the responsibilities, the worker often needs specific skills and attributes. These can be enhanced and or developed by training and mentoring.

Question 2

Program Governance

Answer 2

Providing oversight of the program

Question 3

Program Management

Answer 3

Program Sponsor/Steering Committee
Program Managers to make sure specified outcomes are reached
Program Manager assigned to different projects within the program

Question 4

Program Infrasturcture

Answer 4

collection of roles,tools and practices that the business assembles and integrates

Question 5

Program Financial Management

Answer 5

Role: Doing cost analysis, how much program will cost

Question 6

The sponsor

Answer 6

• Roles: The most senior position in a project. There can be more than one sponsor in a project who can form a sponsor group.
• Responsibilities: Authorise and approve funding, resolve high-level issues, and final sign off are some of the duties or responsibilities of the sponsor.
• Skills and attributes: The sponsor should have a clear strategy or vision. Solid entrepreneurial skills, high credibility in the organisation, and in-depth business knowledge are essential sponsor skills.

Question 7

The program manager

Answer 7

• Roles: This is your ‘super’ project manager who manages multiple projects at once. Their role is usually one of planning and governance within the organisation or company.
• Responsibilities: Defining the programme governance, planning the overall programme(s) and monitoring progress, managing the applicable budget(s), managing risk, project coordination, resource management and utilisation, communication with stakeholders and leading the programme documentation.
• Skills and attributes: Practical experience in project management is a key skill, as is an excellent knowledge of using project and programme techniques and methodologies. The programme manager must have a good understanding of the big picture objectives of the project. Resource budget management and conflict/problem mediation are also required skills.

Question 8

What should a special plan contain?

Answer 8

Introduction
* Limitations.
* Risks and uncertainties about the project.
Recommended procedure
* Project model.
* Tools and methods.
* Expected environment for the final product.
Development needs
* Development.
* Maintenance.
* Training.
Final part
* Tasks that need to be implemented.
* The costs involved.

Question 9

Process models

Answer 9

something out of a project, something has to be done

Question 10

The waterfall model

Answer 10

No task is started until the last one is completed

Question 11

The V-model

Answer 11

validation task to ensure the task was completed as per the requirements

Question 12

The spiral model

Answer 12

systems development lifecycle (SDLC) method used for risk management that combines the iterative development process model with elements of the Waterfall model.

Question 13

Prototyping

Answer 13

a working model, either of a complete product or parts of one

You can divide prototypes into two classes:
* Test and throw - The prototype is used to test an idea or an aspect and is thrown away. In this situation, you’ll often find the prototype is developed using different materials of the finished product or made using a different tool.
* Evaluation - In this situation, the prototype is developed and modified until it becomes a saleable product. This means that the material and the tools need to be selected carefully.

Question 14

The benefits of prototyping

Answer 14

define what you would like to learn, how much needs to work, and what you’re creating a prototype for beforehand.

Question 15

Incremental delivery

Answer 15

divided into a few smaller elements delivered in a row

The different elements can be used straight away but without full functionality. The functionality is expanded as each of the elements are put in place.