Project Document Control

Question 1

What type of document is ‘Change Order Log’?

Answer 1

Control

Question 2

What is the definition of a “procedural document”?

Answer 2

Definition: Documents that describe processes, methods, or steps to carry out tasks.

Purpose: To guide project participants on “how” to do something.

Examples: Manuals, instructions/training, procedures.

Key Point: Not contractual by themselves, but provide standardized processes for project execution.

Question 3

What are common challenges in document control?

Answer 3

Version control, organization, comprehensive capture of documents.

Question 4

What type of document is ‘Quality Documents - Field Test Results’?

Answer 4

Control

Question 5

What type of document is ‘Notice of Completion’?

Answer 5

Contractual

Question 6

What type of document is ‘Studies’?

Answer 6

Control

Question 7

What type of document is ‘Distributions List’?

Answer 7

Control

Question 8

What type of document is ‘Basis of Estimate’?

Answer 8

Control

Question 9

What type of document is ‘Subcontracts List’?

Answer 9

Contractual

Question 10

What type of document is ‘Construction Schedule’?

Answer 10

Control

Question 11

What type of document is ‘Drawings List’?

Answer 11

Contractual

Question 12

What type of document is ‘RFI Log’?

Answer 12

Control

Question 13

What type of document is ‘Baseline Schedule’?

Answer 13

Control

Question 14

What type of document is ‘Force Account Worked Daily Record’?

Answer 14

Contractual

Question 15

List two problems caused by poor document control.

Answer 15

Lack of visibility to project activities; Loss of information; Restricted collaboration; Weak data security.

Question 16

What is a document management plan?

Answer 16

A plan that encompasses collection of project documents, workflows, and processes to manage information.

Question 17

What type of document is ‘Transmittal Log’?

Answer 17

Control

Question 18

What type of document is ‘Correspondence - Letters’?

Answer 18

Control

Question 19

How does document control facilitate project communication?

Answer 19

By aiding cross-referencing, keeping stakeholders informed, and providing records of communication.

Question 20

What is the definition of a “legal document”?

Answer 20

Definition: Documents that establish or reflect legally binding rights, obligations, or liabilities.

Purpose: To define the legal framework of the project.

Examples: Contracts, agreements, amendments, lien waivers, accident reports.

Key Point: They can be enforced in court if disputes arise.

Question 21

What type of document is ‘Basis of Schedule’?

Answer 21

Control

Question 22

What type of document is ‘Vendor List’?

Answer 22

Control

Question 23

What type of document is ‘Manuals’?

Answer 23

Procedural

Question 24

What type of document is ‘Consent of Survey for Final Payment’?

Answer 24

Contractual

Question 25

What type of document is 'Product/Vendor Submittals'?

Answer 25

Contractual

Question 26

What is the purpose of project document control?

Answer 26

To enforce processes and practices for creation, review, modification, issuance, distribution, accessibility, and archival of project documents.

Question 27

What type of document is 'Conditional Waiver of Lien'?

Answer 27

Contractual

Question 28

What type of document is 'Shop Drawings'?

Answer 28

Contractual

Question 29

What type of document is 'Monthly Pay Estimate/Request'?

Answer 29

Control

Question 30

What type of document is 'Agreements'?

Answer 30

Legal

Question 31

What type of document is 'Correspondence - Memos'?

Answer 31

Control

Question 32

Give three examples of data tracked for controlled documents.

Answer 32

Identification, author, storage location, approval status, protection, retrieval, retention, disposition.

Question 33

What type of document is 'Quality Documents - Inspection Reports'?

Answer 33

Control

Question 34

What type of document is 'Emails'?

Answer 34

Control

Question 35

What is the simplest definition of document control?

Answer 35

A filing or management process for the project.

Question 36

What procedures should document management address?

Answer 36

Transmittals, drawing reviews, approval, updates/amendments, distribution.

Question 37

What type of document is 'Specifications'?

Answer 37

Contractual

Question 38

What type of document is 'Quality Documents - Non-Conformance Reports'?

Answer 38

Control

Question 39

What is logged in the document control register?

Answer 39

Document name, type, date created, revision number.

Question 40

What type of document is 'Construction Progress Reports'?

Answer 40

Control

Question 41

What type of document is 'Contracts'?

Answer 41

Contractual

Question 42

At its most defined, what is document control?

Answer 42

A system of processes and procedures planned and incorporated into the project.

Question 43

What type of document is 'Field Notes'?

Answer 43

Control

Question 44

What type of document is 'Addendum'?

Answer 44

Legal

Question 45

What type of document is 'Consent of Survey for Adjustment of Retainage'?

Answer 45

Contractual

Question 46

What type of document is 'Templates'?

Answer 46

Control

Question 47

What is the definition of a "contractural document"?

Answer 47

Definition: Documents specifically required or produced under the construction contract. Purpose: To request, justify, or demonstrate compliance with the contract. Examples: Certificates of insurance, payment logs, notices to proceed, stored materials documents, submittals. Key Point: They directly affect payment, performance, and rights under the contract.

Question 48

What type of document is 'Contractor Submittals'?

Answer 48

Contractual

Question 49

List three key elements to consider in document control.

Answer 49

Author, reviewer, intended audience, approver, purpose, versioning, naming, storage, retention.

Question 50

What type of document is 'Payment Log'?

Answer 50

Contractual

Question 51

What type of document is 'Site Visits'?

Answer 51

Control

Question 52

How does quality management link to document control?

Answer 52

By updating, protecting, and retaining critical project documents.

Question 53

What type of document is 'Publications (Brochures)'?

Answer 53

Control

Question 54

Give examples of project documents.

Answer 54

Reports, studies, letters, memos, RFIs, contracts, change orders, permits.

Question 55

What type of document is 'Engineering Reports'?

Answer 55

Control

Question 56

What type of document is 'Punch List'?

Answer 56

Control

Question 57

What type of document is 'Reports'?

Answer 57

Control

Question 58

What type of document is 'Action Items'?

Answer 58

Control

Question 59

What are elements of a project communication plan?

Answer 59

Target audience, type of information, frequency, owner, channel, effort calculation, goal, date.

Question 60

What should the document control plan include?

Answer 60

Objectives, purpose, scope, definitions, assumptions, management process, organization, roles and responsibilities.

Question 61

How does document control mitigate risk?

Answer 61

Through contract administration, quality management, and reporting/compliance.

Question 62

What is an uncontrolled document?

Answer 62

One that can be updated or transmitted without formal procedure.

Question 63

What type of document is 'Memos'?

Answer 63

Control

Question 64

What type of document is 'Conversations'?

Answer 64

Control

Question 65

What type of document is 'Proposals'?

Answer 65

Contractual

Question 66

What type of document is 'Requests for Information (RFI)'?

Answer 66

Control

Question 67

What type of document is 'Telephone Log'?

Answer 67

Control

Question 68

What type of document is 'Monthly Progress Reports'?

Answer 68

Control

Question 69

What type of document is 'Notice to Proceed'?

Answer 69

Contractual

Question 70

What is recorded in a document control register?

Answer 70

Document name, type, creation date, revision number, author, subject, date recorded.

Question 71

What type of document is 'Weekly Progress Reports'?

Answer 71

Control

Question 72

What type of document is 'Daily Reports'?

Answer 72

Control

Question 73

What type of document is 'Construction Change Directive'?

Answer 73

Contractual

Question 74

What is a transmittal?

Answer 74

A document that chronicles what documents are transferred, when, to whom, and why.

Question 75

What type of document is 'Quality Documents - Lab Test Results'?

Answer 75

Control

Question 76

What type of document is 'Procurement Log'?

Answer 76

Contractual

Question 77

What type of document is 'Correspondence Log'?

Answer 77

Control

Question 78

How does document control prevent claims?

Answer 78

By ensuring continuity, preventing delays, and maintaining universal understanding of project information.

Question 79

What is the definition of a "control document"?

Answer 79

Definition: Administrative documents used to manage, track, and monitor project activities. Purpose: To provide oversight, ensure accountability, and control project progress. Examples: Schedules, meeting minutes, RFIs, progress reports, daily reports, logs. Key Point: They don’t usually have contractual power but are critical for project management, coordination, and documentation

Question 80

What type of document is 'Forms'?

Answer 80

Control

Question 81

What type of document is 'Procedures'?

Answer 81

Contractual, Procedural

Question 82

What type of document is 'Purchase Order Log'?

Answer 82

Contractual

Question 83

What type of document is 'Instructions/Training'?

Answer 83

Procedural

Question 84

Which documents are considered temporal?

Answer 84

Sketches, memos, transmittals.

Question 85

What type of document is 'Correspondence - Emails'?

Answer 85

Control

Question 86

What are the three phases of drawings?

Answer 86

Design development, bid tender/project pricing, construction.

Question 87

What type of document is 'Recovery Schedule'?

Answer 87

Control

Question 88

What type of document is 'Meeting Minutes'?

Answer 88

Control

Question 89

What type of document is 'Correspondence - Telephone Conversations'?

Answer 89

Control

Question 90

What type of document is 'Substitution Requests'?

Answer 90

Contractual

Question 91

What type of document is 'Inspector’s Daily Reports'?

Answer 91

Control

Question 92

What type of document is 'Amendments'?

Answer 92

Legal

Question 93

What type of document is 'Basis of Design'?

Answer 93

Control

Question 94

What type of document is 'Videos'?

Answer 94

Control

Question 95

What type of document is 'Visitor Log'?

Answer 95

Control

Question 96

What type of document is 'Notice of Award'?

Answer 96

Contractual

Question 97

List the steps in a project document workflow.

Answer 97

Initiate, Review, Modify, Approve, Issue, Update, Disposition.

Question 98

What type of document is 'Transmittal Letters'?

Answer 98

Control

Question 99

What happens if communication occurs outside the document control process?

Answer 99

It can cause confusion, rework, claims, and legal issues.

Question 100

What type of document is 'Progress Schedules'?

Answer 100

Control

Question 101

What type of document is 'Bid Opening/Analysis Report'?

Answer 101

Control

Question 102

What type of document is 'Certificates of Insurance'?

Answer 102

Contractual

Question 103

What type of document is 'Certificate of Completion'?

Answer 103

Contractual

Question 104

What type of document is 'Document Log'?

Answer 104

Control

Question 105

What type of document is 'Contractor Accident Reports'?

Answer 105

Legal

Question 106

What type of document is 'Construction Photo Log'?

Answer 106

Control

Question 107

What type of document is 'Bid Schedule'?

Answer 107

Control

Question 108

What type of document is 'Quality Plan'?

Answer 108

Control

Question 109

What type of document is 'Schedules'?

Answer 109

Control

Question 110

What additional data can the document control register contain?

Answer 110

Author, subject, date recorded.

Question 111

What type of document is 'Change Orders/Requests'?

Answer 111

Control

Question 112

What type of document is 'Deliveries Log'?

Answer 112

Contractual

Question 113

What type of document is 'Photographs'?

Answer 113

Control

Question 114

What type of document is 'Accident Reports'?

Answer 114

Legal

Question 115

What type of document is 'Stored Materials'?

Answer 115

Contractual

Question 116

What type of document is 'Legal Document'?

Answer 116

Legal

Question 117

What type of document is 'Lien Waiver'?

Answer 117

Contractual

Question 118

What type of document is 'Notice of Beneficial Use'?

Answer 118

Contractual

Question 119

What is a controlled document?

Answer 119

A document following formal procedures for updates and transmittal.